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Job scope: (Assistant to 4-5 leaders)
? Events and meetings arrangements (both on-site and off-site )
? Logistics (room reservation, food / meals, invitation, collate Participants, Transportation, meeting admin and Vendor selections if needed, ,etc.)
? Biz support (assist with Agenda, deck collection and consolidation, etc.)
? Travel arrangement – book ticket, hotel, transport for both leaders and their overseas invited guests; and assisting travel documents (visa, etc.), etc.
? Calendar Managements
? Expense Reports (local, travel and payment requests)
? Information collection and compilation
? Process vendors’ invoices, review, seek approval and submit for payment
? Others
Requirements
? min 3 years of administrative/ Assistant working experience
? experience in supporting multiple leaders with good time management skills, organizing and prioritizing abilities. n
? English and Mandarin communication and written skills
? Computer literary – MS words, excel, PowerPoint, etc.
? High reliability, strong work ethic with good working attitudes, independent
? Confidentiality
? Proactive and self -motivated, good self-awareness
? Travel on request (it happens, but not much)